Member's Information

Competition Rules

Competition Rules
Effective January 2018


These rules apply to ALL competitions except where stated otherwise.

A. Competitions are only open to fully-paid up members.
B. All work, including composites, must be taken by the member.
C. All processing/image manipulation, excluding printing, must be undertaken by the member who is the author of the image.
D. The dates for each Competition are shown on the Society’s programme and on the NPS website.
E. The hand in deadline for both prints and digital images for each competition will be the Monday prior to each Competition.
F. The same print and projected image cannot be entered in the same competition.
G. Club members are not allowed to vote for their own work.
H. The Judge’s decision will be final.

NB: Once a print or digital image has been entered in a specific competition, it cannot be entered in the same competition again.


All prints must be mounted. There is no minimum size; however, the maximum size is 20” x 16”, or 500x400 cm, which includes the mount board.

Prints must be marked with Membership number and title

Prints can be home or trade printed.

The Society will take reasonable care of all print entries but cannot accept responsibility for loss or damage.


Slides may be scanned by the member or any other party, but the member must undertake any subsequent image manipulation.

Projected image files must be provided in the following file format:

• Title in CAPITALS (space) by (space) Member’s Name Member’s Number.jpg. For example: THIS IS MY IMAGE by My Name74.jpg

• The image must be sized as follows:

Width no more than 1400 pixels,
Height no more than 1050 pixels.


1. Annual Competition

The Annual Competition will be held over two evenings during the course of the year.

Members may enter a maximum of 5 pieces of work on both evenings, i.e. 5 prints and 5 digital images.

a. In addition to titling prints and images correctly, the author must number their entries 1-5. If the number of entries is then considered too many, the Competition Secretary may take the decision to remove an entry from each author. The image to be removed being the one marked 5, e.g. title for a digital image: CAPITALS by Jayne Hutchings 74 1.jpg.
b. The subject of the work submitted is unlimited providing it is of a respectable nature.
c. In order to recognise the progress of novice photographers, each event will include a ‘novice’ section. The decision as to who is deemed to be a ‘novice’ will be decided by a sub-committee; however a member will be able to question their inclusion in a specific section.
d. The winner of the ‘novice’ section will not be classed as a ‘novice’ from thereafter.
e. The competition is judged by an external judge who will award positions and commendations.
f. The member attaining the highest total marks on each evening will be judged as the annual winner for the respective competition.

2. Other Internal Competitions

a. All other internal competitions will consist of a print and digital image section.
b. Members may enter a maximum of 3 pieces of work in each section, i.e. 3 prints and/or 3 digital images.
c. The prints and digital images may be a combination of mono and colour except for the Monochrome competition – refer to the definition of Monochrome below.
d. Entries should depict the title of the competition they are entered into.
e. In addition to judging prints and images on their technical merit, club members should also consider whether the entry is in line with the title of the competition.

The current themes for internal competitions are as follows:

Our England
All entries must be taken within England.

Best Animal Competition
Images of any sort of animal can be entered, including pets and captive creatures.

Holiday Competition
‘Holiday’ can mean many things to different people, so when members are judging they need to be ‘open minded’.

Architectural photography is the photographing of buildings and similar structures, e.g. buildings or non-building structures, in part of whole.

A non-building structure, also known as a structure, refers to anybody or system of connected parts used to support a load that was not designed for continuous human occupancy, e.g. the Eiffel Tower, Brick Kilns, Monuments, Stadiums, etc.

A black and white image is one with tones from very dark grey (black) to very clear grey (white). A black and white image toned entirely in a single colour will be able to stand in the black and white category. On the other hand, a black and white image modified by partial toning or by the addition of one colour to a part of the image, becomes a colour image and should not be entered into the Monochrome competition.

The definition of landscape photography is broad, e.g. rural, urban, industrial, coastal images.


While the Society does not currently hold a Nature competition, the following defines what can be accepted in that category if such a competition is introduced. The following rules are usually applied to external competitions, such as MIDPHOT.

Nature photography covers natural history, except anthropology and archaeology, in such a way that a person will be able to identify the subject material and certify its honest presentation.

Human elements shall not be present except where those human elements are integral parts of the nature story, e.g. barn owls or storks, adapted to an environment modified by humans, or where those human elements are in situations depicting natural forces like hurricanes or tidal waves. Scientific bands, scientific tags or radio collars on wild animals are permissible.

Photographs of human created hybrid plants, cultivated plants, feral animals, domestic animals or mounted specimens are not permitted, as is any form of manipulation that alters the truth of the photographic statement.

No techniques that add, relocate, replace or remove pictorial elements except for cropping, are permitted. Techniques that enhance the presentation of the photography without changing the nature story or the pictorial content, or without altering the content of the original scene, are permitted including HDR, focus stacking and dodging/burning. Techniques that remove elements added by the camera, such as dust spots, digital noise and film scratches are allowed.

Stitched images are not permitted.

All allowed adjustments must appear natural. Colour images can be converted to greyscale monochrome. Infrared images, either direct – captures or derivations are not allowed.

Images used in the Nature Photography competitions may be divided in to two classes: Nature and Wildlife. Images entered in Nature sections meeting the above requirements can have landscapes, geologic formations, weather phenomena and extant organisms as the primary subject matter. This includes images taken with the subject in controlled conditions such as zoos, game farms, botanical gardens, aquariums and any enclosure where the subjects are totally depended on man for food.


This award is presented to the member(s) who have achieved the highest cumulative scores in the following competitions:

Our England, Best Animal, Holiday, Architecture, Mono, Landscape.


The trophy will be awarded on alternative years for the best print or digital image. The winning author will determine the title for the next competition but will not be allowed to enter the competition, and will also be given the opportunity to judge the next Set Title event. If they do not wish to judge the competition, the judging will be undertaken by those club members in attendance on the evening of the competition.


Entries for inter-club competitions are selected by nominated Committee members. The competition is judged by an external judge.


Trophies for Architecture, Landscape and Set Title are awarded for the projected digital image one year and the print the next.

In addition to trophies for the competitions, the following awards are also presented.

Fleur De Lys Trophy

This trophy is awarded for outstanding service to the Society during the season. The winner is chosen by the Society’s President.

Dave Carpenter Achievement Trophy (Formerly Endeavour Trophy)

This trophy is awarded in recognition of consistent and outstanding effort by a member. The trophy is not necessarily awarded each year and is generally in recognition of an individual who may be new to the club or for a member working in a new format. The winner is chosen by the Competition Secretary.

Trophies must be kept safe and returned in a cleaned state by the required date.